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UCT Conference travel grants

Purpose

The purpose of the award is to allow recipients to present the results of recent research to a suitable audience at a conference or meeting of appropriately high academic standing.

Deadlines

Deadline for Second Round of Applications: 22 September 2017.
Date of committee meeting where awards are decided: 31 October 2017.
Outcome dates:  13 November 2017.

Budget

The URC provides the budget for these grants.

Eligibility and assessment criteria

This grant is available to UCT researchers who are:

  • permanent academic staff
  • permanent professional and administrative support services (PASS) staff affiliated to academic departments
  • contract staff 
  • honorary research associates, emeritus professors, emeritus associate professors, honorary professors, honorary associate professors and senior research scholars who have published in Department of Higher Education and Training (DHET) accredited, subsidy-earning publications in the past year
  • permanent joint academic staff (excluding registrars).

These awards are granted on a competitive basis and will take the following into account:

  • the research output of the applicant over the last three years (i.e. the applicant’s research profile); this criterion may not apply to early-stage researchers
  • the status of the conference
  • the quality of interaction and exposure for the applicant
  • envisaged research outputs emanating from the conference presentation.

The assessment of these criteria will be based on the information provided by the applicant and the motivation and support from the affiliated faculty/directorate.

Application process

Please note:

  • Eligible researchers should apply well in advance as awards will not be made for conferences retrospective to the application submission deadline unless proof can be provided that the conference call was made subsequent to the prior application submission deadline.  If the conference is taking place within 6 weeks following the submission deadline, please indicate this in the applicable field on the application form;
  • It is NOT a requirement for the abstract to be accepted for presentation by the conference travel application submission date. Should the acceptance of the paper, including proof of registration not be available at the time of submission of the application, then a provisional award may be made pending the receipt of the acceptance of paper/poster.

 

Applications can be received online or via the application form, R&I08. The online application process is available on the electronic Research Administration (eRA) system. Please watch the URC Conference Travel video for instructions on how to apply.

Only applications supported and signed by the relevant HoD (or equivalent) will be processed by the Research Office.

Applications completed on the eRA system will automatically go to the HoD (or equivalent) and subsequently, the Research Office. You will be able to see your completed application on the eRA system as well as what stage it is in. Applications completed on the R&I08 form may be either (but not both) e-mailed to researchfunding@uct.ac.za (preferably) OR hard copies posted to the Research Office (for attention Paul Dantu), Research Grants Management Cluster, 2 Rhodes Avenue, Mowbray on or before the submission deadline date. 

Please ensure that you receive an acknowledgement of receipt within two days after the closing date for any applications on the R&I08 form. It is important to note that you can complete your application on either the eRA system or the R&I08 form but not using both methods for the same application.

Conditions

  • Awards will not be made for conferences retrospective to the application submission deadline unless proof can be provided that the previous conference call was made subsequent to the prior application submission deadline.  If the conference is taking place within six (6) weeks following the submission deadline, please indicate this in the appropriate place on the application form;
  • It is not a requirement for the abstract to be accepted by the conference travel application closing date. Should the acceptance of the paper, including proof of registration not be available at the time of submission of the application, then a provisional award may be made pending the receipt of the acceptance of paper;
  • Please ensure that applications are made as well in advance as possible (preferably at least six months prior to the conference date);
  • Staff may not apply in successive academic years to receive funding for attendance at an international conference. So, for instance, if you applied in the 2016 academic year to receive funding for an international conference, the earliest date on which you can apply again for an international conference will be in the 2018 academic year, but should not be strictly within a 24-month period.
  • Applicants may apply for a national conference once every year and an international conference once every two years.  However, subject to this, applicants cannot apply for both a national and an international conference in the same year.
  • Subsistence is allowed only for the number of days of the conference. International and local rates will apply (see conference budget section for more details);
  • Awards are only made in the event that a paper or a poster is being presented;
  • The applicant must ensure that the application is fully completed including the requirements as detailed in the checklist section (see Section 7).  Applicants are asked to be concise and to only include applicable and relevant information;
  • Awards are granted for one specific conference. Should that specific conference be cancelled or the full amount allocated not utilised for any reason, then the funds must revert to the URC; and

Please note: URC Conference travel funds should not be the primary source of funding for applicants as the URC is unable to fund 100% of eligible costs

Contact

Email researchfunding@uct.ac.za for more information.

Please see Current Opportunities page to see the full list of currently open calls.