Conference proceedings criteria for submission
Proceedings refer to a published record of a conference, congress, symposium or other meeting whose purpose is to disseminate original research and new developments within specific disciplines.
Criteria for subsidising conference proceedings:
- The conference paper must disseminate original research.
- The entire conference paper must be peer-reviewed (i.e. not just the abstract).
- The conference proceedings must have an ISBN or ISSN.
- The target audience of the proceedings must be specialists in the relevant field.
- In the event that the proceedings are published in a language other than English, the author must submit an abstract of the proceedings in English. Similarly, any supporting evidence or documentation must also be provided in English.
- More than 60% of contributions published in conference proceedings being submitted for a subsidy claim must emanate from multiple institutions.
- The conference must have an editorial board and/or organising committee, with a significant majority of members beyond a single institution, which is reflective of expertise in the relevant subject area.
|Conference paper(s) by the UCT author||Provide copy of entire conference paper.|
|Copy of the front and back covers/pages of the conference proceedings or CD||This is of the conference proceedings, not the conference paper.|
|Evidence of ISBN or ISSN||Highlight this on the conference proceedings.|
|Table of contents||Supply entire table of contents.|
|Evidence of UCT contributors and their affiliation||Highlight this. Attach a letter of affiliation to UCT from the HoD if this does not appear in the proceedings.|
|Preface, introduction or foreword||Provide a copy of either of these pages.|
|Evidence of peer review from either the publisher, the editor(s), the conference organisers or a detailed statement appearing in the call for papers.||
The statement must indicate that the full paper was refereed prior to the proceedings being published.
Where proceedings are published in an accredited journal, the output will be treated as a journal article. Therefore, do not submit a conference claim.
The following are NOT acceptable for submission:
- Correspondence to the editors
- Abstracts or extended obituaries
- Book reviews
- News articles
- Previously published material
- Keynote addresses and published papers
- "Work in Progress Papers", "Short Papers", "Brief Communications" and "Technical Notes".