Books and book chapters criteria for submission

Criteria for subsidising books

Books and chapters that disseminate original research and that meet the following criteria may be submitted for the publication count: 

  • The purpose of the book must be to disseminate original research and new developments in a specific discipline.
  • The book must be peer-reviewed as a research output prior to publication, and supporting evidence of peer-review must be provided in the book or from the publishers.
  • The book must have an ISBN.
  • The length of the book must be a minimum of 60 pages, excluding references, bibliography, appendices.
  • The target audience of the book must be specialists in the relevant field.
  • If the book is published in a language other than English, the author must submit a summary of the entire book in English (minimum of one page). Similarly, any supporting evidence or documentation must also be provided in English.
  • The minimum contribution from a book that will be considered for evaluation will be a complete division of a book such as a chapter.

Submission of documentation



The original book The DHET requires original books even if only a chapter is being claimed.
It is advised to consult your faculty co-ordinator about submitting an original book.
Relevant sections of the book/chapter to be tagged using a sticky note Please tag the following sections in each book:
UCT author
Affiliation to UCT
Claiming chapters (for chapters in a book).
Statement of the publisher’s peer-review process Evidence of the pre-publication peer review process must be provided for every book or chapter submitted for subsidy. The review evidence must be clear and unambiguous.
Written justification

A written justification (maximum 500 words) signed by the author of the book, or the general editor (in the case of an edited book with several chapters from various contributors) explaining the contribution that the book makes to scholarship must be attached to each publication claim.

Please note that this justification should not be an abstract of the contents or preface of the book, but should, rather, describe the methodology used as well as the unique contribution made to knowledge production. It should be clear that the book or chapter against which subsidy is being claimed disseminates original research and new developments within the specific discipline.

A statement of declaration to the fact that no part of the work was plagiarised or published elsewhere must also be submitted. The target audience must be stated. If such information is already provided in the actual publication, a marker or reference to this must be made rather than providing the justification.

Affiliation to UCT Provide a separate statement from the head of department if this is not shown in the book.
Motivation for late claim This is required for books that were not published in time for submission during the previous publication count.
2nd or later editions Second or later editions being submitted for subsidy, clear evidence of new research must be provided. It is necessary that at least 50% of the publication being claimed must have not been published previously.


An internal screening process is implemented by UCT prior to submission to the DHET, to ensure that only books that meet DHET criteria are being submitted. Books without a detailed statement of peer-review will not be considered by UCT or the DHET.


The following are NOT acceptable for submission

a.  Dissertations and theses;
b.  Text books, professional handbooks, manuals and study guides;
c.  Reference books, Dictionaries and Encyclopaedias;
d.  Speeches of any type and nature;
e.  Reports forming part of contract research and other commissioned work;
f.   Works of fiction;
g.  Introductions and conclusions (unless the entire book, as a unit, is being submitted for subsidy claim)
h.  Books published as 2nd, 3rd and following editions should not be submitted, unless there is clear evidence of new research must be provided. It is necessary that at least 50% of the publication being claimed must have not been published previously
i.   Translations
j.   Autobiographies
k.  Book reviews